Reservations

USC Reservations exists to provide event solutions for all University constituents and off-campus organizations. Excellence will be achieved through proactive customer solutions, consistent policies, and focus on student development within an atmosphere of open communication, accountability, and fiscal responsibility.

Vision

The purpose of this guide is to assist on and off campus organizations in planning successful events and programs that are consistent with USC and University policies and procedures. The policies are designed to facilitate the event planning process and to ensure the safety and well- being of the members of the campus community.

USC Reservations prides itself on establishing, maintaining, and encouraging a rich array of activities. Helping students get involved in the life of the university as spectators, participants and leaders is part of the mission of the University Students’ Council to enhance the educational experience of all undergraduates at Western. We encourage organizations to develop events that enhance a sense of community, value diversity and honour tradition. We hope that your experiences with planning and participating in activities are enjoyable and rewarding.

USC Reservations offers an array of facilities that may be reserved for meetings, socials, speakers, and other events. Representatives of organizations seeking use of USC event facilities should complete an application form. There are over 75 USC Student Coordinators, 200 registered student organizations and many university departments that compete for event space throughout the year. To secure space for your event, you are encouraged to make your reservations and complete arrangements well in advance of your event.

Definitions

(space is booked in this order of priority)

  • USC Internal Departments & Operations 
  • USC coordinators/Associates/Interns
  • USC Clubs
  • Faculty Student Councils and recognized Clubs/Groups
  • Western Ancillary Fee Funded Departments
  • Western Administrative Departments 
  • Western Faculties and recognized Clubs/Groups
  • Affiliate College Administrative Departments 
  • Affiliate College Faculties and recognized Clubs/Groups
  • Affiliate College Student Councils and recognized Clubs/Groups
  • Residence Student Councils and recognized Clubs/Groups

All other groups not officially recognized or affiliated with groups noted above.

Facilities

General Policies & Guidelines

For all applicable rules and regulations concerning each specific facility.

Space & Event Applications

To submit and place an application for space.

Food & Catering

For information with regards to specific food guidelines for each space.

Rental Rates & Payments

For specific rates etc. for each space.

Meeting & Event Space
Conference Room
USC Conference Rooms are located on the third floor of the University Community Centre (UCC) and are available to book for your team’s next meeting, interview, brainstorm, etc.
Book Room
Room 365
Capacity: 10
7’ diameter round table
10 chairs (8 at table, 2 side chairs)
70” Smart Screen with wireless content sharing
Whiteboard Wall
Window facing campus
Book Room
Room 369
Capacity: 20
16’ oval table
20 chairs (16 at table, 4 side chairs)
65” Smart Screen with wireless content sharing
Whiteboard Wall
Window facing campus
Book Room
Room 370
Capacity: 10
7’ diameter round table
10 chairs (8 at table, 2 side chairs)
65” Smart Screen with wireless content sharing
Book Room
Room 371
Capacity: 20
16’ oval table
20 chairs (16 at table, 4 side chairs)
65” Smart Screen with wireless content
Whiteboard Wall
Window facing campus
Book Room
Room 373
Capacity: 22
18’ oval table
22 chairs (18 at table, 4 side chairs)
Sideboard for catering
65” Smart Screen with wireless content sharing
Whiteboard Wall
Book Room
Room 379
Capacity: 20
15’ oval table
20 chairs (16 at table, 4 side chairs)
Sideboard for catering
65” Smart Screen with wireless content sharing
Whiteboard Wall
Book Room
Room 377
Capacity: 20
15’ oval table
20 chairs (16 at table, 4 side chairs)
Sideboard for catering
65” Smart Screen with wireless content sharing
Whiteboard Wall
Book Room
Room 269C
The Community Room is located on the second floor of the University Community Centre (UCC) and is available to book for your team's next meeting, luncheon, conference, panel, interview, team building activity, brainstorm, etc.
Book Room
McKellar Room
The McKellar Room is located on the second floor of the University Community Centre (UCC) and is available to book for your next speaker, panel discussion, film screening, meeting, training day, etc.
Book Room
Lower Level
The Lower Level, is located in the basement of the UCC by the Western Bookstore and is split into several promotional footprints.
Book Room
Mustang Lounge East
A designated student lounge and is not available to reserve for events. Large event requests for the use of both the West lounge and East lounge will be considered on a case by case basis, and subject to labour charges to remove the existing furnishings.
Book Room
Concrete Beach
The Concrete Beach, is an outside area in front of UCC Main Doors facing Oxford Drive and is split into a large number of promotional and event footprints.
Book Room
Atrium
The UCC Atrium, located on the main level of the UCC, is split into several promotional footprints.
Book Room
Room 269A
The Community Room is located on the second floor of the University Community Centre (UCC) and is available to book for your team's next meeting, luncheon, conference, panel, interview, team building activity, brainstorm, etc.
Book Room
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