USC Reservations exists to provide event solutions for all University constituents and off-campus organizations. Excellence will be achieved through proactive customer solutions, consistent policies, and focus on student development within an atmosphere of open communication, accountability, and fiscal responsibility.
The purpose of this guide is to assist on and off campus organizations in planning successful events and programs that are consistent with USC and University policies and procedures. The policies are designed to facilitate the event planning process and to ensure the safety and well- being of the members of the campus community.
USC Reservations prides itself on establishing, maintaining, and encouraging a rich array of activities. Helping students get involved in the life of the university as spectators, participants and leaders is part of the mission of the University Students’ Council to enhance the educational experience of all undergraduates at Western. We encourage organizations to develop events that enhance a sense of community, value diversity and honour tradition. We hope that your experiences with planning and participating in activities are enjoyable and rewarding.
USC Reservations offers an array of facilities that may be reserved for meetings, socials, speakers, and other events. Representatives of organizations seeking use of USC event facilities should complete an application form. There are over 75 USC Student Coordinators, 200 registered student organizations and many university departments that compete for event space throughout the year. To secure space for your event, you are encouraged to make your reservations and complete arrangements well in advance of your event.
(space is booked in this order of priority)
- USC Internal Departments & Operations
- USC coordinators/Associates/Interns
- USC Clubs
- Faculty Student Councils and recognized Clubs/Groups
- Western Ancillary Fee Funded Departments
- Western Administrative Departments
- Western Faculties and recognized Clubs/Groups
- Affiliate College Administrative Departments
- Affiliate College Faculties and recognized Clubs/Groups
- Affiliate College Student Councils and recognized Clubs/Groups
- Residence Student Councils and recognized Clubs/Groups
All other groups not officially recognized or affiliated with groups noted above.
General Policies & Guidelines
For all applicable rules and regulations concerning each specific facility.
Space & Event Applications
To submit and place an application for space.
Food & Catering
For information with regards to specific food guidelines for each space.
Rental Rates & Payments
For specific rates etc. for each space.