USC Reservations
USC Reservations exists to provide event solutions for all University constituents and off-campus organizations. Excellence will be achieved through proactive customer solutions, consistent policies, and focus on student development within an atmosphere of open communication, accountability, and fiscal responsibility.
General Information
Space & Event Applications
Submission guidelines, policies, and procedures for booking a space.
Space, Equipment & Service Rates
Event and Promotional Space rental rates, Labour rates, etc.
Definitions
(space is booked in this order of priority)
USC Affiliated Groups
- USC Internal Departments & Operations
- USC Coordinators/Associates/Interns
- USC Clubs
- Faculty Student Councils and their recognized Clubs/Groups
- Western Ancillary Fee Funded Departments
On-Campus Non-USC Affiliated
- Western Administrative Departments
- Western Faculties and their recognized Clubs/Groups
- Affiliate College Administrative Departments
- Affiliate College Faculties and their recognized Clubs/Groups
- Affiliate College Student Councils and their recognized Clubs/Groups
- Residence Student Councils and their recognized Clubs/Groups
Off-Campus Organizations
All other organizations not officially recognized or affiliated with the noted groups.
Meeting & Event Spaces
USC Conference Rooms are located on the third floor of the University Community Centre (UCC) and are available to book for your team’s next meeting, interview, brainstorm, etc.
Attendance: 2 to 22
Spaces: UCC Rooms 365 to 379 [view]
Community rooms are located on the second floor of the University Community Centre (UCC) and are available to book for your team’s next meeting, luncheon, conference, panel, interview, team building activity, brainstorm, etc.
Attendance: 20 to 150
Spaces: UCC Room 269 / Community Room (269C) [view]
Attendance: 100 to 1200
Spaces:
- McKellar Room: Located on the second floor of the University Community Centre (UCC) and is available to book for your next speaker, panel discussion, film screening, meeting, training day, etc. [view]
- Mustang Lounge: Large event requests for the use of both the West lounge and East lounge will be considered on a case by case basis, and subject to labour charges to remove the existing furnishings. [view]
Display and promotional spaces are located throughout the University Community Centre (UCC) and are split into several promotional footprints.
Attendance: Varies
Spaces: UCC Atrium, Lower Level, and Concrete Beach [view]
General Policies & Guidelines
To ensure a safe and enjoyable experience, we kindly request you become familiar with our general policies and guidelines before reserving a space. This resource contains essential information regarding facility regulations, code of conduct, and important instructions to follow. By adhering to these guidelines, we can maintain a positive environment for everyone involved.
Fundraising
Funds cannot be solicited using donation boxes, or jars. There must be an exchange or sale of goods to solicit a donation. Such goods could include, a small pin, flower, small candy, etc. All goods must be approved by the USC.
Raffles are not permitted unless you have received written permission or a license from the Lottery and Gaming Commission of Ontario. Proof of such must be provided to the USC.
All charities being fundraised for must be a Registered Canadian Charity and a letter from an authorized signing officer from the charitable organization must be received outlining that they are aware of the fundraising efforts on their behalf and will accept the donation.
All funds raised and collected from the fundraising event by a USC Affiliated Group must be deposited into the student organization’s USC finance account the next business day. No direct payment to the Charity or Charities account is permitted to be solicited at the table or event.
Vision
USC Reservations can assist on and off campus organizations in planning successful events and programs that are consistent with USC and University policies and procedures. The policies are designed to facilitate the event planning process and to ensure the safety and well-being of the members of the campus community.
USC Reservations prides itself on establishing, maintaining, and encouraging a rich array of activities. Helping students get involved in the life of the University as spectators, participants and leaders is part of the mission of the University Students’ Council to enhance the educational experience of all undergraduates at Western. We encourage organizations to develop events that enhance a sense of community, value diversity and honour tradition. We hope that your experiences with planning and participating in activities are enjoyable and rewarding.
USC Reservations offers an array of facilities that may be reserved for meetings, socials, speakers, and other events. Representatives of organizations seeking use of USC event facilities should complete an application form. There are over 75 USC Student Coordinators, 200 registered student organizations and many university departments that compete for event space throughout the year. To secure space for your event, you are encouraged to make your reservations and complete arrangements well in advance of your event.
Contact
USC Reservations (InfoSource)
UCC Atrium,
Western University
Email: reservations@westernusc.ca
Tel: (519)-661-3722