CLUBS
About Clubs
Why Join a Club?
Joining a club opens up many opportunities and allows for a balance between academic life and extra-curricular activities. With close to 200 clubs to choose from, there is something for everyone! The easiest way to get involved with a club is during Clubs Week, which takes place in September each year. Clubs Week showcases all of the clubs and provides students with the opportunity to learn more about the opportunities available with each club.
Membership
Club Member
As a club member, you have the option to attend the clubs meetings and events. You will also have the opportunity to meet new people who share your interests, and become more involved in your Western community!
Club Executive Member
At this level, you are a member of the clubs executive team and help to organize and plan the different events and activities that occur within the club throughout the year. This is a great opportunity to meet new people, gain interpersonal skills and become deeply involved with the club.
Join a Club
Search for Clubs
Start a Club
Please note, the deadline for new club ratification has passed for the 2022/23 school year.
Registration for the next academic year will open in September 2023.
Read through this Ratification Application 2023-2024 Presentation for guidance.
As of September 2023, a new USC Clubs Policy has been ratified including the Club Ratification Procedure. Information that you might have acquired from before will be outdated. Please see the policy here.
Group 1: new ratified clubs can start their club by January 2024 and have more than 30 paid members by January 31.
Group 2: new ratified clubs can opt to start their club September 2024.
We’re looking forward to seeing your new club applications! Feel free to email clubs@westernusc.ca with any questions you have throughout the process.
Club Resources
All USC Ratified clubs are required to follow Clubs Policy and other USC and Western policies. It is important to have a good understanding of these policy documents as failure to comply can lead to clubs being sanctioned or de-ratified. Below you can find all Clubs Policy documents.
Visit the Clubs Governance Board page for more details.
Please note: we’re working to update our governance policies, we appreciate your patience! Last Update: September 2023
Clubs Policy Documents
- Clubs Operating Policy
- Clubs Constitution Template
- Clubs Constitutional Amendment Procedure
- Clubs Code of Conduct
- Clubs Ratification Procedure
- Clubs De-Ratification Procedure
- Clubs and Faculty Council Event Approval Procedure
- Clubs Election Procedure
- Clubs Finance Procedure
- Club Hearings and Sanctions Procedure
- External Affiliation Acknowledgment Form
- USC Best Practice Policies (Controversial Events, Advertising, Food Regulations, Fundraising, Grants and Financial Assistance, Sales on Campus, Transportation, Sponsorship, Waivers and Emergency Contact Forms, Space Bookings on Campus, other relevant material for running your events)
- Campus Alcohol Policy (CAP)
Club Finances
Please read the Clubs Finance Manual. While this manual is mainly geared towards the Vice-President Finance of your club, it is useful for all club executives to understand how to be fiscally responsible and aware of the resources provided by the USC.
Understanding these concepts will ensure that your club remains in good financial standing, while providing the highest level of value to your members. This manual provides a comprehensive guide covering the topics of:
• Budgeting: How to create a year-long budget for your club
• Financial Review: How to prepare for the annual financial review of clubs
• Financing: How to apply for sponsorship, grants, and fundraising
• USC Procedures: Protocols that describe how to pay for purchases and deposit club funds
Budget Submissions:
Please download the Budget Template Document (XLSX).
Club How-tos