Rental Rates & Payments
USC Affiliated Groups do not pay space or equipment rental fees. They do pay for any labour required for their events.
USC Affiliated Groups cannot use their status to book space on behalf of a Non-USC Affiliated Group to which fees apply.
Room rental and A/V equipment rental fees apply to Non-USC Affiliated Groups
Fees will be charged to all groups for any rental of non-inventory Furnishings or A/V equipment.
A/V equipment requirements for all large events will be determined by USC Reservations and will be quoted based on event information.
NO OUTSIDE PROVIDER OF A/V EQUIPMENT, FURNISHINGS OR SERVICE IS PERMITTED UNLESS SPECIFICALLY APPROVED BY USC RESERVATIONS.
USC Reservations can provide event/space quotes based on event requirements. Event quotes can be requested through EMSWeb (link) for USC Affiliated Groups or through the online application tabs for Non-Affiliated groups. USC Affiliated Clubs and Faculty Councils do not have to submit a WesternLink Event Proposal.
Event Quotes do not secure or reserve the space or dates nor hold priority over submitted space requests between the time the quote is requested and the time the quotes moves from quote to space request.
Labour assigned to any event is at the sole discretion of and booked by USC Events. Due to Health and Safety regulations, volunteers are NOT permitted to assist in the setup of any furnishing or equipment related to any event.
Security requirements for events are at the sole discretion of and booked by USC Events. Groups shall bear the cost for any security required.
- Set up: 2 Crew x 3 hours = 6 hours
- Take Down: 2 crew x 3 hours – 6 hours
- Technician: (duration of event + min 1 hour set up + min 1 hour take down) x 1 tech
- Security: (duration of event + 1 hour prior + 1 hour after) x # of personnel required (1 guard/50 attendees)
USC Reservations can facilitate décor design services for large scale events through USC Productions.
Contact USC Reservations a minimum of 1 month prior to the event to arrange for a design consultation. Groups should be prepared with a budget and general idea of theme required.
Off-Campus Organizations – Non USC/Western Affiliated
A 25% non-refundable deposit is required within 15 days of receipt of a Booking Confirmation. If booking is within 15 days’ deposit is due upon receipt of confirmation.
Balance of Account
Payment, in full, must be submitted a minimum of 7 days’ week prior to the event date. Please contact the Reservations Coordinator to arrange for payment. Payment and deposit are payable in cash, by cheque (payable to the University Students Council), Visa, MasterCard, American Express or Purchase Order.
Secure online credit card payments can be made by following this link https://www.usc-online.ca/reservation_payments
Any costs incurred in association with the execution of the event will be due and payable within 5 working days of the event.
On-Campus USC/Western Affiliated Organizations
All charges will be billed to your organization after the event is completed. No deposits are required. A USC Account Number, Western Speed Code or address for billing purposes must be provided at the time of application.
ALL WESTERN ASSOCIATED GROUP EVENTS WITH CHARGES OVER $2000 REQUIRE A WESTERN PURCHASE ORDER.