USC Reservations
USC Reservations exists to provide event solutions for all University constituents and off-campus organizations. Excellence will be achieved through proactive customer solutions, consistent policies, and focus on student development within an atmosphere of open communication, accountability, and fiscal responsibility.
General Information
Space & Event Applications
Submission guidelines, policies, and procedures for booking a space.
Space, Equipment & Service Rates
Event and Promotional Space rental rates, Labour rates, etc.
Definitions
(space is booked in this order of priority)
USC Affiliated Groups
- USC Internal Departments & OperationsÂ
- USC Coordinators/Associates/Interns
- USC Clubs
- Faculty Student Councils and their recognized Clubs/Groups
- Western Ancillary Fee Funded Departments
On-Campus Non-USC Affiliated
- Western Administrative DepartmentsÂ
- Western Faculties and their recognized Clubs/Groups
- Affiliate College Administrative DepartmentsÂ
- Affiliate College Faculties and their recognized Clubs/Groups
- Affiliate College Student Councils and their recognized Clubs/Groups
- Residence Student Councils and their recognized Clubs/Groups
Off-Campus Organizations
All other organizations not officially recognized or affiliated with the noted groups.
Meeting & Event Spaces
USC Conference Rooms are located on the third floor of the University Community Centre (UCC) and are available to book for your team’s next meeting, interview, brainstorm, etc.
Attendance: 2 to 22
Spaces:Â UCC Rooms 365 to 379 [view]
Community Room (Capacity: 20-80)
Located in room 269 on the second floor, book for your team’s next meeting, interview, team building activity, and brainstorming session. [view]
McKellar Room (Capacity: 20-200)
Located in room 290 on the second floor this theatre style event space is available to book for your next speaker, panel discussion, film screening, meeting, and training day. [view]
Mustang Lounge (Capacity: 250-1000+)
Located on the main floor Room 165, this space accommodates large event requests like concerts, conferences, banquets. An application to reserve both the West lounge and East lounge will be reviewed and considered on a case-by-case basis. [view]
The Wave (Capacity: 60-550)
Located on the second floor beside the McKellar Room, this space can host a variety of events from a casual wine and cheese night, paint night, mix and mingle, to a more formal buffet or plated dinner. The Wave can also be reserved for night events, dances, formals and has a stage that can host speakers, small concerts and performances. [view]
The Spoke (Capacity: 30-400)
Located on the main floor, the stage can be booked for events like coffee houses, karaoke, and band nights. This is a public space and cannot be privately reserved, tickets cannot be sold and tables cannot be reserved. [view]
Display and promotional spaces are located throughout the University Community Centre (UCC) and are split into several promotional footprints.
Attendance:Â Varies
Spaces: UCC Atrium, Lower Level, and Concrete Beach [view]
General Policies & Guidelines
To ensure a safe and enjoyable experience, we kindly request you become familiar with our general policies and guidelines before reserving a space. This resource contains essential information regarding facility regulations, code of conduct, and important instructions to follow. By adhering to these guidelines, we can maintain a positive environment for everyone involved.
Vision
USC Reservations can assist on and off campus organizations in planning successful events and programs that are consistent with USC and University policies and procedures. The policies are designed to facilitate the event planning process and to ensure the safety and well-being of the members of the campus community.
USC Reservations prides itself on establishing, maintaining, and encouraging a rich array of activities. Helping students get involved in the life of the University as spectators, participants and leaders is part of the mission of the University Students’ Council to enhance the educational experience of all undergraduates at Western. We encourage organizations to develop events that enhance a sense of community, value diversity and honour tradition. We hope that your experiences with planning and participating in activities are enjoyable and rewarding.
USC Reservations offers an array of facilities that may be reserved for meetings, socials, speakers, and other events. Representatives of organizations seeking use of USC event facilities should complete an application form. There are over 75 USC Student Coordinators, 200 registered student organizations and many university departments that compete for event space throughout the year. To secure space for your event, you are encouraged to make your reservations and complete arrangements well in advance of your event.
Contact
USC Reservations (InfoSource)
UCC Atrium,
Western University
Email: reservations@westernusc.ca
Tel: (519)-661-3722