Club Executive Portal
Thank you for being a member of the clubs executive team and helping to organize and plan the different events and activities that occur within the club throughout the year. We know this is a great opportunity to meet new people, gain interpersonal skills and become deeply involved with Western’s culture. It is our mission to support you in delivering the best possible experience for your members!
Facts and Figures
September:
- 514 Event Submissions
- Average time from submission to approval was 14.11 working hours (42.85 hours including time outside 9am-5pm)
- 17,378 memberships purchased
- Top three registrations: Snow and Skiboard, Investment, PBSN
Resources
Western Link Portal
The “Western Link” site is the club executives primary tool for planning, coordinating and communicating all club activities.
Support Portal
The USC Information Systems Department can help you resolve account access issues, create ecommerce storefronts, or help with in-person sales. Link to the portal below or email helpdesk@westernusc.ca
UCC Reservations
The USC offers all ratified clubs access to UCC bookable spaces, equipment, catering, and more. Off-site assistance is available for larger events.
NOTE: Clubs must also submit an Event Proposal through Western Link.
Policies & Guidelines
To ensure a safe and enjoyable experience for your members, we kindly request you become familiar with our general policies and guidelines. This resource contains essential information regarding regulations, code of conduct, and important instructions to follow. By adhering to the guidelines, you can ensure a successful year for everyone involved.
- Clubs Operating Policy
- Clubs Constitution Template
- Clubs Constitutional Amendment Procedure
- Clubs Code of Conduct
- Clubs Ratification Procedure
- Clubs De-Ratification Procedure
- Clubs and Faculty Council Event Approval Procedure
- Clubs Election Procedure
- Clubs Finance Procedure
- Club Hearings and Sanctions Procedure
- External Affiliation Acknowledgment Form
- USC Best Practice Policies (Controversial Events, Advertising, Food Regulations, Fundraising, Grants and Financial Assistance, Sales on Campus, Transportation, Sponsorship, Waivers and Emergency Contact Forms, Space Bookings on Campus, other relevant material for running your events)
- Campus Alcohol Policy (CAP)
Please read the Clubs Finance Manual (pdf). While this manual is mainly geared towards the Vice-President Finance of your club, it is useful for all club executives to understand how to be fiscally responsible and aware of the resources provided by the USC.
Understanding these concepts will ensure that your club remains in good financial standing, while providing the highest level of value to your members. This manual provides a comprehensive guide covering the topics of:
• Budgeting: How to create a year-long budget for your club
• Financial Review: How to prepare for the annual financial review of clubs
• Financing: How to apply for sponsorship, grants, and fundraising
• USC Procedures: Protocols that describe how to pay for purchases and deposit club funds
Budget Submissions:
Please download the following documents: Club Annual Budget Template (XLSX) and Event Proposal Budget Template (XLSX).