Join a Club
Why Would I Want to Join a Club?
Joining a club opens up many opportunities and allows for a balance with between academic life and extra-curricular activities. With close to 200 clubs to choose from, there is something for everyone! The easiest way to get involved with a club is during Clubs Week, which takes place in September each year. Clubs Week showcases all of the clubs and provides students with the opportunity to learn more about the opportunities available with each club.
As a club member, you have the option to attend the clubs meetings and events. You will also have the opportunity to meet new people who share your interests, and become more involved in your Western community! The USC also offers great deals to Club Members, such as free binding with your next print order at Creative Services, 15% discount all day Monday at The Wave, $5 small combo Wednesdays at Western Film, 10% discount on purchases at The Purple Store, and more.
Club Executive Member
At this level, you are a member of the clubs executive team and help to organize and plan the different events and activities that occur within the club throughout the year. This is a great opportunity to meet new people, gain interpersonal skills and become deeply involved with the club. Executives are primarily selected at the end of the academic year, however many additional opportunities are also advertised during Clubs Week in September.
Club membership registration begins during Clubs Week in September 17 – 21st in the UCC and online.
All USC Ratified clubs are required to follow Clubs Policy and other USC and UWO Polcies. It is important to have a good understanding of these policy documents as failure to comply can lead to clubs being sanctioned or de-ratified. Below you can find all Clubs Policy documents.
- Procedure for Ratification Ratification Requirements, Applications, Decision Procedures and Appeals)
- Hearings and Sanctions Procedure (Violation Submissions, Complaint Hearings and Resolutions, Sanctions)
- Clubs Constitution Guideline
- Clubs Constitution Template
- Clubs Constitution Example
- Clubs Operating Policy (Club Privileges, Club Review Links, Conflict of Interest, Procedure to Remove Members)
- Clubs Constitution Changes (General Amendment Procedures)
- Clubs Financial Procedures (Signing Authority, Membership Fees and Budgeting, Insurance, Account Freezes, Financial Assistance, Sponsorship, Contracts, Trademarks and Copyrighted Materials)
- Club Event planning and Risk Management procedure (Security, Event Proposals and Timelines, Travel, Food, Volunteering, Donations)
- Club Elections (General Election Procedures, CRO, Voting)
- External Affiliation Acknowledgement Form
- USC Best Practice Policies (Controversial Events, Advertising, Food Regulations, Fundraising, Grants and Financial Assistance, Sales on Campus, Transportation, Sponsorship, Waivers and Emergency Contact Forms, Space Bookings on Campus, other relevant material for running your events)
- USC Space Usage Policies (Space Reservations, Audio/Visual Requests, Posters and Banners, Atrium Bookings)
- Campus Alcohol Policy (CAP)
Budget Submissions:Please download the Budget Template document (XLSX). Refer to the below image and checklist for help. (Click to expand) Budget Review Checklist:
- Is the budget appropriately split into three main parts (Revenues, Expenses, Bottom Line)?
- Are all calculated values of the budget correct?
- Is Sensitivity accounted for in the Revenue section (i.e. High-Low projections)?
- Does the Insurance cost appear in the Expenses section ($1.50/member)?
- Is Contingency recorded in the Expenses section (5-15% of total revenue)?
- Is Carryover listed as both revenue (i.e. carryover from last fiscal year) and an expense (i.e. carryover to next fiscal year)?
- Are explanations provided for Revenue and Expense entries when appropriate?
- Is the Bottom Line slightly positive?
Who We Are...
associate VP, clubs
student organizations advisor